Build the business that runs itself.

We build the AI systems that take repeatable work off your team, so the business runs on judgement instead of admin.

The corner of a steel framed building seen from street level

Software used to make you fit its process. The businesses pulling ahead now are the ones whose systems fit theirs.

Very little of what slows a company down is strategy. It is the repeatable work between the decisions. The calls, the chasing, the retyping, the same quote written for the fortieth time. Every month you pay salaries to absorb it, and none of it is why you hired anyone. We build the systems that take it off the desk, one process at a time, until the business runs on the judgement of the people you hired and very little else.

A civil engineering contractor in the East Midlands. Eighty on the ground, seven in the office.

The ground had grown fast and the back office had not caught up. Work ran through more than twenty separate WhatsApp groups. Timesheets came in on paper and were retyped into the accounts every Friday. Risk assessments were filled in by hand and filed after the fact. Permit deadlines sat in somebody's head, and on civils a missed deadline is a fine, not a note. It worked. It would not scale, and the owner knew it.

One system now holds all of it. Message triage across the group chats. Timesheets from the phone, straight into the accounts. Compliance logged on site with a full audit trail. Every job tracked from dig to reinstatement on one screen. Every permit flagged two days before it runs out. Invoicing prepared on time instead of waiting on the owner.

20+

group chats replaced by one system

modules, message triage through to invoicing

weeks from start to go live

Built, handed over, and running. We will put the numbers it moves on this page once it has run long enough to measure them honestly.

What we build

Off the shelf software asks your team to work its way round. We build around the way you already work, into the systems you already run.

Inbound call handling

A voice agent that picks up on the first ring, answers the questions your team answers forty times a week, books the job, and passes anything unusual to a human with the context attached.

Credit control

Invoices chased on a schedule, in your tone of voice, escalating properly. It stops when the money lands.

Quotes and proposals

Priced from your own rate card and written in your own language, drafted in the time it takes to read the enquiry.

Document processing

Purchase orders, delivery notes, supplier invoices, and forms read and filed into the systems you already run. No new software for your team to learn, no rekeying, and an audit trail on every record.

How it works

Map

A call and a walk through your week. We find where the hours actually go, which is rarely where people expect.
Design

We come back with the two or three jobs worth doing first, what each is costing you now, and how the system fits the tools you already run.
Build

Built against your real data, then live on a limited slice of the work. We watch it and widen the scope once it has earned the trust.
Run

Monitored, corrected, and improved for as long as you run it. When your process changes, the system changes with it.

What it costs

We charge for two things only. The labour of our team, and the software. That is true of the build, and true of every month after it. No day rates, no scope creep, no invoice you did not see coming.

Build fee

Fixed, one time

Quoted as a fixed price before a line is written, and it cannot move afterwards. Half on signature, half on go live.

Growth partnership

Monthly, rolling

Hosting, running, tuning, and new features built in each month.

We quote on scope, after the mapping call. Every operation is different, so a figure on this page would be a guess. What does not change is that you see both numbers in writing before anything starts, and that the system is yours outright, including the rights, once the build is paid for.

For accountants and advisers

You already know which of your clients need this. You see their payroll. You introduce us, we carry the delivery and the risk, and you earn from the result for as long as the client stays with us.

Your share: 10% of everything the client pays us, build fees and retainers alike.
For how long: Indefinitely. No expiry, no cap, paid while the client pays us.
Your workload: An introduction. We qualify, scope, build, and support at our cost.
Visibility: A shared tracker showing where every client you introduce has got to.

Partner with us

Book a call

Tell us what your team spends its week on. If we cannot make a case for building something, we will say so on the call.

Or email info@evansailabs.com